Part Time Executive Support Job at Tchaps Solution October 2025

As a Volunteer Administrative Support Specialist, you will be instrumental in maintaining the smooth operation of our projects. Your key contributions will include:

• Assisting with day-to-day administrative and project coordination tasks.
• Maintaining organized records, files, and shared documents across multiple departments.
• Drafting, formatting, and editing letters, forms, and internal/external communications.
• Supporting meeting preparation and tracking upcoming deadlines/deliverables.
• Recording comprehensive meeting notes and follow-up actions.
• Coordinating team communication to ensure consistent updates and information sharing.
• Facilitating onboarding and document organization for new volunteers and staff.
• Providing essential data entry, organization, and reporting support to various departments.
• Proactively identifying and proposing improvements for workflow and communication efficiency.

You will also gain:

• Hands-on experience supporting executive leadership in a mission-driven organization.
• Mentorship in professional operations, systems management, and communication.
• Resume credit, a letter of recommendation, and future growth potential within the team.
• A flexible remote schedule and opportunities to take on additional responsibilities over time.

We are seeking a candidate who is organized, proactive, and committed to our mission. Ideal qualifications include:

• Demonstrated strong organizational and time-management skills.
• Proficiency in key productivity tools, including Microsoft Word, Excel, and Google Workspace (Docs, Sheets, Drive).
• Exceptional written communication skills with a keen eye for detail.
• High attention to detail and a commitment to accuracy in all tasks.
• Dependable, self-motivated, and adept at managing multiple small tasks efficiently.
• Professional demeanor and the ability to exercise discretion with confidential information.
• Prior administrative, office support, or receptionist experience is a plus, but not strictly required.

Who Can Volunteer:

• Those who can freely donate their time to help a good cause in exchange for a letter of recommendation, reference, and resume credit.
• Due to U.S. labor laws, we can only accept volunteers who are legally allowed to donate their time in the United States without sponsorship.
• Please note: This is a volunteer position and is not an internship.

To apply for this rewarding volunteer role, please click the button below. In the application form, you will be asked to provide:

• Your resume
• A brief note (no more than 5 sentences) explaining why this role interests you
• A short example (optional) showing your organizational or communication style (e.g., formatted document, spreadsheet, or process outline)

We value attention to detail, so please ensure your application reflects this. Only applicants who read the full posting and demonstrate genuine attention to detail will be considered. We look forward to reviewing your commitment to our mission!

Apply Now

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Q1: What is the application deadline for this volunteer position?
The closing date for applications is November 28, 2025. We encourage you to submit your application well before this date.

Q2: Is this a paid position, or is there any compensation?
This is a volunteer position and does not offer monetary compensation at this time. However, there is potential for future paid roles as the organization achieves key funding milestones for committed, high-performing team members.

Q3: What is the expected time commitment for the Volunteer Administrative Support Specialist?
We request a flexible commitment of 5–10 hours per week, which can be adjusted to fit your schedule and can be completed remotely.

Q4: Are there any specific eligibility requirements for volunteering with Mae?
Due to U.S. labor laws, we can only accept volunteers who are legally allowed to donate their time in the United States without sponsorship. This role is a volunteer position and is not an internship.